What is the Accounting Transactions Lock?
The Accounting Transactions Lock is a feature available only to the Account Owner. It allows you to lock all transactions before a specific date, ensuring that finalized financial and operational data cannot be changed.
Once enabled, no transactions (invoices, expenses, write-offs, production runs, etc.) dated before the lock date can be added, edited, or alter. This safeguard protects your historical records and ensures data integrity across the entire NuMetric platform.
Why Use It?
Financial Integrity – Prevents accidental changes to finalized accounts.
Audit & Compliance – Ensures books remain consistent after reporting or tax filing.
Operational Accuracy – Keeps accounting, inventory, and production records aligned.
Owner Control – Only the Account Owner can activate or change this setting.
How It Works
Note:
Only available for Accounts Owner.
Go to Settings → Accounting Settings.
Locate the Accounting Transactions Lock section.
Toggle ON the option Lock Transactions Before Date.
Select your desired Lock Date.
All transactions dated before this will become read-only.
All transactions dated before this will not be allowed to record.
Future-dated transactions remain fully editable.
Save your changes.
Example Scenarios
After closing your monthly books, or fiscal year set the lock date to the last day of the month/year.
Once you’ve submitted taxes, lock the period to prevent backdated changes.
Best Practices
Always set the lock date after finalizing reports for a period.
Only unlock when absolutely necessary and re-generate any impacted reports.
Document any unlock/change for audit purposes.
Important Notes
The lock applies across the entire NuMetric account (Invoices, Expenses, Production, Write-Offs, and all other transactions).
Only the Account Owner can turn the lock on or off.
Locked transactions remain visible and can be reported on, but cannot be changed.